Categories of Personal Data We Process
During our ordinary business activities, WWC may process various categories of Personal Data including but not limited to:
- Contact information, such as full name, work address, work telephone number, work mobile phone number, work fax number and work email address; and private contact information including home address and personal cell phone, unique identifier and the IP address of your computer or mobile device;
- Family situation, such as marital status and number of children;
- Tax status, including tax ID and tax residence;
- Education and employment information, including level of education, employment, employer’s name and remuneration;
- Financial data, such as bank account details, credit card numbers, money transfers including communications on bank transfers, assets, investor profile, credit history, debts and expenses and other information needed for billing and payment processing purposes;
- When identifying you, such as in subscription documents, we may also collect social security numbers, passport information, driver’s license or similar identification information needed for Know Your Client (KYC) and Anti-Money Laundering (AML) compliance purposes and in order to provide financial services;
- Further business information necessarily processed in a business or other contractual relationship with WWC; or provided with your consent;
- Information collected from publicly available resources, integrity data bases and credit agencies;
- If legally required for compliance purposes: information about relevant and significant litigation or other legal proceedings against you or a third party related to you and interaction with you which may be relevant for antitrust purposes, or other legal diligence processes including reputational risk management;
- Information obtained by website, newsletter or other analytics technology, in particular your activities when you use our website, view our investor information or other electronic information or use our online products and services (such as downloadable content) which may include information about which content you access at what times and how often;
- Special categories of Personal Data. In certain circumstances, where required or permitted by law or where you have provided your consent, we may collect special categories of your Personal Data which are specifically protected under Data Protection Laws;
- In certain circumstances, and where permissible and where you have provided your consent, we may collect Personal Data for recruitment purposes including as it relates to your employment background and any incidents of unlawful conduct.
How We Process Personal Data
We may collect this personal data in various ways, including:
- Directly from the Data Subject e.g., when an individual voluntarily submits Personal Data (“Data Subject”) to the Site or sends us an email or other written correspondence or otherwise provides us with Personal Data in the course of our business relationship.
- Indirectly from other sources e.g., from public records or from a counterparty, typically acting with a Data Subject’s consent or where such consent is not otherwise required by Data Protection Laws.
How and On What Basis Do We Use Your Personal Data?
We will process Personal Data including as outlined below:
For Business Purposes
- Communicating with Data Subjects, including, where permitted by applicable law, providing you with information about investment opportunities, WWC’s products and services and other news about WWC;
- Performing activities relating to client management, financial management and administration;
- Conducting market research, surveys, and similar inquiries to help us understand trends, client and website visitor needs;
- Detecting security incidents, protecting against malicious, deceptive, fraudulent or illegal activity, and prosecuting those responsible for that activity;
- Monitoring and auditing compliance with internal policies and procedures, legal obligations and to meet requirements and orders of regulatory authorities;
- Undertaking research for technological development and improving, upgrading or enhancing our products and services;
- Selling or buying businesses or assets;
- Establishing, exercising and defending legal claims;
- Processing and considering applications for employment, including evaluating and confirming your suitability for the position and accuracy of any information submitted.
To Comply with Legal or Regulatory Obligations
- Complying with legal or regulatory obligations, such as our obligations regarding KYC and AML, or record keeping, including auditing relating to interactions, transactions and other compliance activities;
- Performing a contract with you or to take steps before entering into a contract, including to: (i) provide you with information regarding WWC investment opportunities or other products or services, (ii) assist you and answer your requests, (iii) evaluate whether we can offer you a WWC product or service and under what conditions.
For Marketing and Communications
We may collect and share Personal Data with our affiliates for direct marketing purposes, such as offers of products and services to you by us or our affiliates (“Marketing Purposes”) unless and until you notify us that you do not wish to be contacted for Marketing Purposes. You may opt out of WWC’s direct marketing at any time. If you are a new investor, we will begin sharing your Personal Data with our affiliates for Marketing Purposes 30 days from the date of your initial investment in or commitment to a fund. When you are no longer our investor, we may continue to share your Personal Data with our affiliates for Marketing Purposes, unless you elect to unsubscribe from any such communications.
With Whom Do We Share Personal Data?
- Within WWC. With our affiliates worldwide if legally permitted and to the extent required for Business Purposes.
- With third parties. With our service providers worldwide, e.g., legal advisors, fund administrators, custodians, auditors, etc. to process Personal Data for Business Purposes on our behalf and in accordance with our written instructions only.
- With marketing and communications agencies. With your consent, we may disclose Personal Data you provide to us to companies that perform marketing services on our behalf, such as any placement agent retained by a Fund.
- With prospective sellers or buyers. With prospective sellers or buyers and their professional advisers in connection with the sale or acquisition of businesses or assets.
- As required by law. We also disclose your Personal Data if we are required to make disclosures by applicable law or to the government or private parties in connection with a lawsuit, subpoena, investigation or similar proceeding, or as part of our legislative or regulatory reporting requirements.
How Do We Protect Your Personal Data?
Personal Data held by us will be kept confidential in accordance with Data Protection Laws and applicable WWC policies and procedures. We will use commercially reasonable efforts to ensure that Personal Data is kept secure and safe from any loss or unauthorized disclosure or use.
Our Site uses Google Analytics to collect information regarding visitor behavior and visitor demographics on our website. Google Analytics uses text files placed on your computer (“Cookies”), to help our website analyze how users use the Site. The information generated by the cookie about your use (including your shortened IP address) will be transmitted to and stored by Google on a server which will regularly be located in the United States. On our behalf, Google will use this information for the purpose of evaluating your use of the Site, compiling reports on website activity and providing us with other services relating to website activity and internet usage. The IP address transmitted from your browser as part of Google Analytics will not be put together with other Google data. For more information about Google Analytics, please visit www.google.com/policies/privacy/partners/. You can opt out of Google’s collection and processing of data generated by your use of the Site by going to http://tools.google.com/dlpage/gaoptout.
Additional Information in Relation to Data Processing Under the CCPA
The below additional information applies only to Data Subjects who are residents of the state California in the United States where we process Personal Data under the California Consumer Privacy Act.
Data Subject Rights (CCPA)
In accordance with the CCPA you may have the right to:
- Access/port Personal Data about you consistent with legal requirements. In addition, you may have the right in some cases to receive or have your electronic Personal Data transferred to another party.
- Request correction of your Personal Data where it is inaccurate or incomplete. In some cases, we may provide self-service tools that enable you to update your Personal Data or we may refer you to the controller of your Personal Data who is able to make the correction.
- Request deletion of your Personal Data, subject to certain exceptions prescribed by law.
- Request restriction of or object to processing of your Personal Data, including the right to opt in or opt out of the sale of your Personal Data to third parties, if applicable, where such requests are permitted by law.
If you would like to exercise any of these rights, please contact us via email at: email@example.com. We will process such requests in accordance with Data Protection Laws. To protect your privacy, we will take steps to verify your identity before fulfilling your request.
Data Protection Principles
In respect of the collection, holding, storage, use, and processing of your Personal Data:
- We will process your Personal Data lawfully, fairly and in a transparent way.
- We will obtain your Personal Data only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
- The Personal Data we collect will be relevant to the purposes we have told you about and limited only to those purposes.
- We will take reasonable steps to ensure that your Personal Data is accurate and kept up to date.
- Subject to applicable legal or other requirements, we will keep your Personal Data only as long as necessary.
- We will use appropriate technical and/or organizational measures to ensure appropriate security of your Personal Data.
Because of the international nature of a fund management business, Personal Data may be transferred to countries outside the EEA, the UK or the Cayman Islands, and to jurisdictions where we conduct business or have a service provider, including the United States and other countries that may not have the same level of data protection as that afforded by Data Protection Laws in the EEA, the UK or the Cayman Islands. When doing so we will comply with the applicable requirements under GDPR and/or DPL and take appropriate safeguards to ensure the security and integrity of your Personal Data, in particular by entering into data transfer agreements as required under GDPR which are in the form of EU Standard Contractual Clauses.
Data Subject Rights (GDPR)
Under the GDPR, and DPL more generally, subject to certain legal conditions, you may request access to, rectification, erasure or restriction of processing of your Personal Data. You may also object to processing or, under the GDPR, request data portability. Additionally, you may have the right to request a copy of the Personal Data that we hold about you. If your request is unfounded or excessive, we may charge an administrative fee.
PLEASE NOTE THAT IN ACCORDANCE WITH ARTICLE 21 (2) OF THE GDPR YOU MAY HAVE THE RIGHT TO OBJECT TO THE USE OF YOUR PERSONAL DATA FOR DIRECT MARKETING PURPOSES.
If you have given us your consent for the processing of your Personal Data, you can withdraw the consent at any time with future effect, i.e., the withdrawal of the consent does not affect the lawfulness of processing based on the consent before its withdrawal. Where consent is withdrawn, we may only further process your Personal Data where there is another legal basis for such processing.
For any of the above requests, we may require additional proof of identity to verify your identity and to protect your Personal Data against unauthorized access. We will carefully consider your request and may discuss with you how it can best be fulfilled.
If you have any concerns about how your Personal Data is handled by us or wish to raise a complaint on how we have handled your Personal Data, you may contact us to have the matter investigated. You may also submit a complaint to the competent data protection supervisory authority in your country. For example, if you are from the UK, you may contact the Information Commissioners Office via their website (www.ico.gov.uk).
Contact and Complaints
Questions or complaints may be directed to:
White Wolf Capital
Attn: Compliance Manager